Brace yourself. The holidays are coming.

Published October 6, 2015 4:47 pm by LoSasso
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While some of you may not be looking forward to the colder weather, look on the bright side, it’s also almost holiday PARTY season! I realize it’s barely October, but before you know it, you’ll be knee-deep in yuletide spirit whether you like it or not. Now is the perfect time to dish out some thoughts for planning your company holiday party.

Choosing the right date and time

Picking a date on the calendar for your holiday party should be one of, if not THE first thing you do. You’ll want to pick a day when you know most of your colleagues will be in the office. And you’ll want to consider having it closer to the end of the week on either a Thursday or Friday night. Just know that if you do have it on a Thursday night, Friday might be a rather unpleasant day for you and your fellow hung-over colleagues. If you plan to have your party off-site somewhere, book a reservation early to ensure you get the date you prefer.

Location, location, location

Choosing a venue is key. And let’s face it, the size of the place matters, too. If you’re a modest-sized company, you’ll definitely want to pass on that huge party room or loft. I suggest picking a place that can house your party comfortably, but nothing too big. Having a venue just big enough to accommodate your party guests will actually make your group feel bigger and helps avoid smaller groups breaking off into various corners of the space, one time we did the party at our home, but at the end too many people showed up and there was no space, besides that the roof was leaking so it was no pleasant, we need to get an Affordable Roofing Company afterwards to fix that. Also, having to travel far to get to your party locale could get expensive and even a little risky for a number of reasons. Keep things close by if you can.

Know your audience

It’s important to know the overall tone of your company. What are the collective likes and dislikes? What has been done in the past well or not so well? Is there going to be soup at this party? And for a mixed crowd of wallflowers and party animals, find that healthy balance between “Turn Down For What” and “Herb Alpert and the Tijuana Brass Band’s Greatest Hits.” You’re not going to please everyone and that’s ok. But as long as you keep things lively, you’re destined for a good time.

Keep things moving

You’ve booked the perfect venue, the menu is set and delicious, the bar is fully stocked … ok, now what? Consider some entertainment options, for example, dancing and/or karaoke. People who wish to participate will have a blast, and those who don’t will still be entertained. Creating a schedule for the night where activities can alternate will help them last a bit longer, as well. And sometimes, depending on how things are progressing, it’s ok to deviate from the plan and just go with the flow.

Positioning

One last thing to consider is the positioning of the various components of the party. You don’t want to cluster the food, bar and dancing into one corner or side of a space. At our party last year, we had a FANTASTIC space in our neighborhood: food in the front, the bar in the middle, the dance floor/karaoke in the back. This got people walking back and forth and experiencing a little part of everything.

Hopefully, this gave you a place to start. Planning a party of this magnitude can be a daunting task, so don’t play hero and ask for help if you need it. Be open to suggestions and feedback, but always keep the interests of your company as a whole in mind. Good luck, and Happy Holidays!